Past Council Meetings – Province III

2024

Province III Council will meet Monday October 28, 2024, at the Holiday Inn in Martinsburg, WV. Our meeting will begin at 9 am with morning prayer. We will be meeting only from 9 am – 1 pm. Breakfast, beginning at 7:45, and lunch are included. If you need to stay overnight, please contact the Holiday Inn directly (304-267-5500) to make your own room reservations.

We will be voting on the 2025 provincial budget, hearing form our ministry coordinators, and discussing possible future ministries. The agenda, budget, and other materials for Council will be posted here as they become available.

The registration form is below. Registration closes on October 20.

The online registration period has now closed. Please contact Pamela Cochran at p3coordinator@gmail.com.

Council Meeting Materials:

Agenda
2023 Council Minutes
2024 Council Minutes
Overview of Ordinance Changes

Budget Materials:
2024 Budget vs. Actual
2025 Approved Budget

2022

Province III Council met November 7, 2022, at the Holiday Inn, Martinsburg, WV, below is a report written by the Province III President, the Rev. Nathaniel W. Pierce:

Perhaps the most important thing we did at the Provincial Council meeting was to express our appreciation for the work of the Province III Opioid Abuse Task Force. Created by Bishop Mike Klusmeyer in 2017, this was one of the first efforts to put opioid abuse on the radar screen of The Episcopal Church. It was led by the Rev. Dina van Klaveren and Police Chief Karl Colder. After five years of effective work, the task force has disbanded, with hopes for continued ministry in the arena of substance abuse recovery.

The Rev. Canon Chris McCloud presented a detailed review of the ground-breaking reparations program recently initiated by the Diocese of Maryland. The Council asked that she develop a proposal for consideration by Province III at our Synod meeting on May 1, 2023.

The 2023 budget was adopted and the percentage used to calculate the diocesan apportionment for the work of the Province in 2024 was recommended for final action by the 2023 Synod.

Due to the fact that several planned provincial initiatives in 2022 were cancelled due to covid-19, such as a presence and reception at the 80^th General Convention, we find ourselves with a fairly large cash balance as we approach the end of the fiscal year. The Council agreed to return 40% of the Provincial Apportionment actually paid by each diocese before the end of this year.

In response to resolution C007, which urged all dioceses to remember Harriet Ross Tubman in an event close to the anniversary of her death (March 10), the Council agreed to provide some grant money to any one of our thirteen dioceses which request this support.

Mr. Christopher Hart, a member of the Ordinances Review Committee, presented a detailed report on the proposed amendments to be considered by the 2023 Synod. On a unanimous vote the Council endorsed all of the proposed changes, most of which are technical in nature. The substantive changes include:

— II.4 & II.5 – grant seat, voice, and vote to all Officers of and EC Representatives from the Province in meetings of the Synod.

— IV.4: A constituent diocese, canonically resident bishop or deputy, or a member of the Provincial Council may submit a resolution for consideration by the Synod.

— X.4: provide a process for nominations from the floor for elected Province III positions

The hospitality and food provided by the Holiday Inn in Martinsburg were excellent. The planning and arrangements by our Coordinator, Dr. Pamela Cochran was, as usual, flawless.

Council Meeting Materials:

2022 Council Minutes
Agenda
2021 Council Minutes (approved)
Executive Summary of proposed changes to the Ordinances of Province III

Budget Materials:

2022 Revenue and Expense Actuals (as of Sept. 30)
2023 Budget (approved)
2023 Allocations (approved)
2023 Budget Resolutions
2022 Approved Budget

COUNCIL 2021 will meet NOVEMBER 8, 2021 10 am – noon on Zoom

Due to the continuing Covid-19 pandemic, Provincial Council will meet fully online. Please register here.

As materials are available, they will be posted here:

Draft Minutes

Agenda

Budget Materials:

Budget Cover Memo from the Treasurer
2021 Revenue and Expense Actuals (as of Oct. 31)
2021 Balance Sheet (as of Oct. 31)
2022 Updated Proposed Budget (11/8/21)
2022 Allocations

Proposed Resolution on “Financial Support for FY 2023 & 2024 for Provinces I – VIII”

Draft 2020 Joint Synod & Council Meeting Minutes

2021 Approved Budget

2021 Approved Apportionments

Council 2020 met via Zoom on October 26, 2020, in conjunction with the Provincial Synod.

Draft 2020 Joint Synod & Council Meeting Minutes

At this gathering, the following amendment to our ordinances, 2021 budget and apportionments for 2021 were approved:

2021 Approved Budget

2021 Approved Apportionments

Province III Ordinances (October 26, 2020)

Below are the pre-meeting documents:

Proposed Amendment to Ordinances of Province III (2020 Draft 6)

2019 Council Meeting Minutes

Financial Documents for 2020:

2019 Profit and Loss Report

2020 Projected Profit and Loss

2021 Draft Budget

2021 Allocations

Financial Statements from 2019 Council:

2020 and 2021 Approved Budgets

2020 and 2021 Budgets Cover Memo

Click here to view the 2019 Council Agenda.

Click here to view 2019 Council meeting minutes.

Click here to view proposed amendments to Province III Ordinances, addressing issues concerning background checks in Ordinances VIII and X in order to confirm to policies recently adopted by the DFMS Executive Council. Click here to view Province III Ordinances as approved by Synod 2019.

Budget Materials:

2019 Reporting Materials:

Cover Memo

Balance Sheet

Revenue and Expense Projections

2020 and 2021 Materials:

Cover Memo

Apportionment Schedule

Proposed Budgets 2020 & 2021